Canadian Science Advisory Secretariat (CSAS) policy on timelines for submission and publication of documents.
This policy is effective February 16, 2012.
The intent of this policy is to ensure proper preparation and efficient delivery of products from CSAS processes.
All above mentioned documents must be finalized, properly formatted, translated and approved before being submitted to CSAS for posting on the internet site.
SARs and SRRs should be posted as soon as possible and within 10 working days of reception of the final document by CSAS.
Research Documents and Proceedings should be posted as soon as possible and within 3 weeks of reception of the final document by CSAS.
Some of the challenges of Fisheries and Oceans Canada (DFO) peer review process are the early identification of issues to be addressed and the timely delivery of science advisory products.
Sufficient time is required for all requests for advice to be reviewed, assessed, prioritized based on risks, and compiled so that the Departmental Senior Management Committee (Strategic Outcome Committee – Sustainable Ecosystems) can review and approve the schedule prior to the start of the new fiscal year and scientists and managers can develop work plans and necessary resource allocations.
Requests for advice received during the fiscal year create significant additional workload and work planning issues and also have a bearing on the type of analyses that can be conducted, which can, in turn, affect the quality of advice.
Posting of meetings on the web prior to the meeting date helps meet the requirements for transparency and openness and requires that sufficient information is available in support of the meeting. Typically this includes the name of the meeting, lead region, contact names, date, location, terms of reference and expected publications.
Products from science peer review processes need to be published in a timely manner. Delays in producing Science Advisory Reports, Science Response Reports, Proceedings and Research Documents can result in delayed management decisions and create the impression that advice is either being withheld, massaged or otherwise influenced. These delays can, in turn, undermine the credibility of the science peer review process.
Questions on the policy may be addressed by mail or e-mail to:
Director, Canadian Science Advisory Secretariat
Oceans and Science Sector
Fisheries and Oceans Canada
200 Kent St.
Canada K1A 0E6