Application for Sustainable Fisheries Solutions and Retrieval Support Contribution Program

Due to COVID 19 outbreak, the application submission date has been extended to April 14 2020.

This form is for applicants to submit a project proposal to Fisheries and Oceans Canada’s (DFO’s) Sustainable Fisheries Solutions and Retrieval Support Contribution Program (SFSRSCP).

Application for Sustainable Fisheries Solutions and Retrieval Support Contribution Program
(DOCX, 191 KB)

Most requested

This project proposal must be completed in order to be considered for funding. Further guidance can be found in the Sustainable Fisheries Solutions & Retrieval Support Contribution Program (SFSRSCP) Proposal Guidance document.

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Proposal guidelines

The submission of the project proposal is the second stage in the Sustainable Fisheries Solutions & Retrieval Support Contribution Program (SFSRSCP) application process. Applicants have the option of submitting an Expressions of Interests (EOI) in advance of submitting a formal project proposal application for consideration.

The following proposal guidelines are meant to provide you with information on the program and instructions on how to complete the proposal. This guide is divided in three main components:

  1. General information on the SFSRSCP including eligibility requirements
  2. Information on selection criteria
  3. Step-by-step guidance on developing a SFSRSCP proposal

For more information on the program please visit the SFSRSCP website.

To submit your proposal to DFO:

Your project proposal must be emailed to DFO.GGFund-Fonddesef.MPO@dfo-mpo.gc.ca by April 14th, 2020 at 23:59pm  Pacific Standard Time to be considered.

For assistance please contact the National Coordinator at DFO.GGFund-Fonddesef.MPO@dfo-mpo.gc.ca.

Note:

Only proposals that meet all of the program’s requirements will be considered for funding. Submission of a proposal does not guarantee funding.

If your proposal is approved, you will be notified and DFO’s regional office will contact you to discuss the establishment of a contribution agreement between your organization and Fisheries and Oceans Canada. You may be required to provide additional information on your project at that time.

A) General information on Sustainable Fisheries Solutions and Retrieval Support Contribution Program

The Sustainable Fisheries Solutions & Retrieval Support Contribution Program was announced in June 2019 as part of the Government of Canada’s wider commitments to protect our oceans from harmful plastic waste and reduce the occurrence and effects of ghost fishing in Canada. Through the program, Fisheries and Oceans Canada (DFO) provides $8.3 million over 2 years to support projects that help advance work under 4 pillars within the SFSRSCP.

1 Objective of the program

The objectives of the SFSRSCP are to achieve healthy, sustainable and economic productivity of fish stocks and ecosystems by promoting awareness of, and involvement in relevant domestic and international commitments in support of conservation, protection and restoration of fish stocks and ecosystems.

2 Priority pillars

Four program pillars have been identified as areas of focus of the SFSRSCP:

To accomplish its objective, the SFSRSCP will seek to:

3 Eligible activities

The contribution program supports a range of activities to support the prevention and mitigation of ghost fishing and ALDFG.

These activities include:

4 Eligible costs

Under the SFSRSCP, eligible costs are limited to:

5 Stacking and federal limit

Stacking: The maximum level of total government assistance (federal, provincial, territorial and municipal) cannot exceed 100% of the total eligible expenditures of the project.

Please note that proposals that demonstrate that in-kind and capital requirements for projects have already been secured may be graded higher than those where funding is required for capital assets.

B) Proposal evaluation

Following the proposal submission deadline (April 1, 2020 at 11:59 Pacific Standard Time), DFO program coordinators will evaluate your project based on the information you provide in the proposal. Projects will be assessed based on their:

In an effort for the SFSRSCP to provide the greatest benefits, the program will prioritize projects that clearly demonstrate activities that prevent and mitigate ghost fishing, have a particular focus on ALDFG and strive to improve fisheries management and sustainability, domestically and abroad.

Preference will be given to projects that:

While there is not a maximum funding limit for the Program, a preferred range of funding is between $5,000 and $400,000. However, applicants are encouraged to submit project proposals that do not fall within this range for funding.

Please note: proposals that demonstrate the use of capital resources already in place may be funded in advance of proposals requiring the acquisition of capital resources through the use of SFSRSCP funding.

Please make sure the following questions are answered in your proposal as they will be considered as part of DFO’s project review:

C) Instructions to complete the application form

Please follow the instructions below to ensure that your proposal has all the necessary information. All sections of the proposal must be completed in full for the project to be considered for funding.

1 Project title

The project title will be used in all communications related to the project (suggested format: Identification of the pillar to be addressed followed by a brief description of the project). Maximum 100 characters.

1.1 Project number

If you select to submit an EoI for review prior to the February 20, 2020 deadline, you will receive a project number from a program officer. This number should be included in all documents and communications sent to DFO with regards to the SFSRSCP.

2 Sustainable Fisheries Solutions and Retrieval Support Contribution Program funding request

Please enter the amount requested to SFSRSCP for each fiscal year of your project within the parameters outlined in your DFO proposal request letter indicating that DFO is interested in receiving a full proposal. The amounts indicated in the table must reflect the total funding requested in the tables in Section 10 (Work Plan) for each fiscal year. Note that the Government of Canada’s fiscal year runs from April 1st to March 31st and this will be used to determine a project’s fiscal year. 

3 Contact information and organization

3.1 Applicant information

In Table 3.1, please use your organization’s or individual’s legal name (i.e., no acronyms or nick names) as this is the name that will be used in the contribution agreement should your project be successful. If the incorrect name is provided this may cause difficulties in processing payments. Further, please provide contact information for your organization (including your mailing address) and select the organization type that best describe your group from the drop-down menu. Please make sure you also identify and provide contact information for the individual who will be the main contact point for the SFSRSCP project.

3.2 Applicant organization description

Please select the scale at which your organization operates based on the following definitions:

Please also provide a brief description of your organization, including its mandate(s) and objective(s). If you are an individual applying for funding, please provide a short description of your previous work as it relates to the program. Maximum 300 words.

4 Project team experience

Please provide details on the qualifications and experience of your team relevant to the project proposal. This can include partners and other experts involved in the design and implementation of your initiative. The position title of each project team member who has a management, coordination or other significant role in the SFSRSCP project must be listed (do not provide the name of the individual in the position). Make sure to detail the specific roles and responsibilities of each position, as well as a brief summary of the qualifications and experience of the individual in the position, as related to the SFSRSCP project. This will be used to demonstrate you group’s experience and capacity to deliver on your initiative. Please do not submit résumés. Maximum 1000 words

5 Project overview

5.1 Project summary

Provide an overview of the project. The text must be clear enough (i.e., not overly technical) to provide a comprehensive outline of your project. You will have the opportunity to provide further details on the alignment with program pillars and project methodology in section 5.2. Maximum 750 words.

The project summary should clearly address each of the following items:

5.2 Priority pillar(s) to be addressed

Please select the pillar(s) that is/are the area(s) of focus for your project.

5.3 Project description

5.3.1 Anticipated benefits to priority pillar(s)

Please identify how the priority pillar(s) will benefit from your project. Maximum 1000 words.

5.3.2 Methodology

Please provide an overview of the methodology that will be used to implement the project. In this section, please describe the activities that you plan to undertake, how you plan to undertake them, and how they will be monitored and reported. Your description must be clear and align with your project’s work plan.  Maximum 750 words.

6 Project location

Please select the specific DFO Region where your project occurs. You can select multiple regions or select “National” if the project is national in scope. If applicable, also indicate the name of the waterbody/bodies and geographic location where the project activities will take place. Please provide latitude and longitude (using decimal degree format) information where available (e.g., latitude 43.09057, longitude -80.16062), or attach maps with geographic area indicated. As projects’ sites may be located in rural areas, please indicate in the table the nearest town or city.

7 Permits and permissions

It is your responsibility to determine if permits, authorizations and “permissions” are required for all steps of your project. This will include verifying with various levels of government whether you require permits or authorizations prior to undertaking the project in said province, territory or municipality. The SFSRSCP National and/or Regional Coordinator may be able to assist you in determining the necessary permits or authorizations.

For any proposed activity that requires a permit or authorization, please identify the activity, and list the corresponding permit or authorization type, expected date of issue, and issuing authority (e.g., federal DFO Fisheries Act, SARA, provincial, municipal) in the area provided. Maximum 500 words

In the event that proposed activities are to take place on private property, you may require the owner’s “permission” to gain access to the area as well as to undertake any activities. In this circumstance please provide the owner/group/company’s name and an indication of the status of the required permission. Should your proposal be successful, it will be the applicants responsibility to secure the required permits and permissions prior to commencing work.

8 Performance measures

The performance measures section of the proposal is used to demonstrate the expected outcomes of the project.

For each fiscal year, please input the numeric values as indicated into the appropriate tables (8.1. and 8.2). If activities are multi-year in nature, please indicate the numeric value proposed specific to each year. (i.e. if piloting gear technology over 2 years, how many units will be piloted in 2020-2021 and how many in 2021-2022. Please note that the number of partners should correspond to the number of partners identified in the table completed in section 12 for each specific fiscal year.

Note that neither DFO nor your organization can be counted as partners. All organizations or professionals who support the project, either in-kind or cash, are considered to be partners. Generally, project volunteers (e.g., students)  are not considered as partners.

9 Ongoing actions

The SFSRSCP encourages projects that initiate activities that could lead to ongoing actions to promote sustainability in fisheries and retrieval programs for ALDFG. If applicable, in this section please describe how your project intends to support such activities beyond the 2 years of the SFSRSCP.  

This description may include supporting activities such as how your project supports partnerships, relationship building, and governance structures that enable continued collaboration, and information and knowledge sharing in the future. Maximum 750 words.

You are also encouraged to engage with federal, provincial/territorial, and municipal departments and ministries to pursue synergies with existing and complementary programming in advance of the implementation of your project.

10 Work plan

The work plan shows the key stages within a project for each fiscal year. All activities funded wholly or partly by the SFSRSCP must be included in the work plan.

In tables in sections 10.1 and 10.2, please identify the following for each activity:

11 Sustainable Fisheries Solutions and Retrieval Support Contribution Program expenditures

This section provides details on SFSRSCP funded expenditures for every fiscal year of the project.  The expense categories use the program’s activity eligibility as headings and the level of detail required for each category will depend on the value of a specific expense. The table below provides an example of the amount of detail required for each budget line item. Please note that for the proposal, the expense description requires only a certain degree of detail, understanding at this juncture this information is only preliminary. Should your project be selected, further detail under the expense description may be required to develop the contribution agreement following discussions with the SFSRSCP national coordinator or regional officers, if insufficient details are provided in your proposal.

             
Table example:
Expense category Expense description $ Requested to SFSRSCP
Salaries and wages and employer mandatory benefits

Project Lead
1 person @ 20 weeks x 40 h/week @ $35/h = $28,000

Technical Officer
1 person @ 25 weeks x 35 h/week @ $19.55/h = $17,106
(SFSRSCP will be funding a portion = $7,500)

$35,500
Professional and technical services

Engineering Consultant (bilingual)
1 person @ 300 h x $24/h = $7,200

Oceans Spatial Analyst
1 person @ 8.4 h x $50/h = $420

$7,620
Materials and supplies

500 Smart tags @ $50 each = $25,000

Fishing material (Grapples, rope, pliers, gloves, tape, etc) = $1,250

Ocean mapping software= $8,000

Total: $34,250

 

$34,250
Purchase or rental of machinery or equipment

Rental of Vessel = $15,000

Rental of Truck = $1,200

$16,200
Travel, including accommodation, meals and allowances based on the NJC Directive on Travel

Meeting with harvesters and primary stakeholders : 1 584 km x 0,50$/km = $792

$792
Administrative overhead up to 15% of eligible costs of the project

office supplies, phone line, bank fees, etc., = $3,400

 

$3,400
 

Total

$97,762

12 Project support

The Sources of Support table is used to identify all sources of support (cash and in-kind support) from a project’s partners in each fiscal year. The table is also used to help identify whether a project has met the program’s stacking and federal limits, which is based on the total support provide over all years of the project (i.e., it is not determined on a year to year basis).

Please fill in all columns in the table. In the first column, you need to enter the full names of the organizations providing support to the project (please avoid acronyms that have not been defined upon first use). In the same column, provide a general description of the activities to be supported by each organization and detail the costs of that support (e.g., Department of Environment: construction material ($5,000) and diagnostic studies ($10,000)). Note that only funding that directly supports SFSRSCP activities should be included in the table. Examples of such activities are listed in Section A3 – Eligible Activities.

Please fill in the amounts received from each source in columns two to five, depending if support is coming from a federal or a non-federal source and if it is cash or in-kind. Note that it is possible for an organization to provide both in-kind and cash support (in this case, support would be indicated on the same row).

In the last column of the table, please indicate if funding support is confirmed at the date of the application. Should your project be approved, please note that a letter confirming cash or in-kind support from partners may be requested.

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