Application for Sustainable Fisheries Solutions and Retrieval Support Contribution Program
Due to COVID 19 outbreak, the application submission date has been extended to April 14 2020.
This form is for applicants to submit a project proposal to Fisheries and Oceans Canada’s (DFO’s) Sustainable Fisheries Solutions and Retrieval Support Contribution Program (SFSRSCP).
Application for Sustainable Fisheries Solutions and Retrieval Support Contribution Program
(DOCX, 191 KB)
This project proposal must be completed in order to be considered for funding. Further guidance can be found in the Sustainable Fisheries Solutions & Retrieval Support Contribution Program (SFSRSCP) Proposal Guidance document.
On this page
- Proposal guidelines
- A) General information on Sustainable Fisheries Solutions and Retrieval Support Contribution Program
- B) Proposal evaluation
- C) Instructions to complete the application form
The submission of the project proposal is the second stage in the Sustainable Fisheries Solutions & Retrieval Support Contribution Program (SFSRSCP) application process. Applicants have the option of submitting an Expressions of Interests (EOI) in advance of submitting a formal project proposal application for consideration.
The following proposal guidelines are meant to provide you with information on the program and instructions on how to complete the proposal. This guide is divided in three main components:
- General information on the SFSRSCP including eligibility requirements
- Information on selection criteria
- Step-by-step guidance on developing a SFSRSCP proposal
For more information on the program please visit the SFSRSCP website.
To submit your proposal to DFO:
Your project proposal must be emailed to DFO.GGFund-Fonddesef.MPO@dfo-mpo.gc.ca by April 14th, 2020 at 23:59pm Pacific Standard Time to be considered.
For assistance please contact the National Coordinator at DFO.GGFund-Fonddesef.MPO@dfo-mpo.gc.ca.
Only proposals that meet all of the program’s requirements will be considered for funding. Submission of a proposal does not guarantee funding.
If your proposal is approved, you will be notified and DFO’s regional office will contact you to discuss the establishment of a contribution agreement between your organization and Fisheries and Oceans Canada. You may be required to provide additional information on your project at that time.
A) General information on Sustainable Fisheries Solutions and Retrieval Support Contribution Program
The Sustainable Fisheries Solutions & Retrieval Support Contribution Program was announced in June 2019 as part of the Government of Canada’s wider commitments to protect our oceans from harmful plastic waste and reduce the occurrence and effects of ghost fishing in Canada. Through the program, Fisheries and Oceans Canada (DFO) provides $8.3 million over 2 years to support projects that help advance work under 4 pillars within the SFSRSCP.
1 Objective of the program
The objectives of the SFSRSCP are to achieve healthy, sustainable and economic productivity of fish stocks and ecosystems by promoting awareness of, and involvement in relevant domestic and international commitments in support of conservation, protection and restoration of fish stocks and ecosystems.
2 Priority pillars
Four program pillars have been identified as areas of focus of the SFSRSCP:
- abandoned, lost or otherwise discarded fishing gear (ALDFG) retrievalFootnote 1
- responsible disposal
- acquisition and piloting of currently available innovative gear technology
- international leadership
To accomplish its objective, the SFSRSCP will seek to:
- improve fisheries management and sustainability with an emphasis on prevention and mitigation of ghost fishing and the prevention and recovery of abandoned, lost or otherwise discarded fishing gear (ALDFG)
- encourage lasting programs that will continue to promote sustainability in Canadian fisheries and demonstrate international leadership in marine protection and fisheries management
- promote strategic and lasting collaboration with and between Indigenous Peoples, stakeholders, and other interested parties
- leverage capacity, expertise and resources through collaboration and engagement
- demonstrate outcomes that are transparent, measurable, timely, and align with the Government’s priorities to support the Zero Plastic Waste Strategy and the Ocean Plastics Charter
3 Eligible activities
The contribution program supports a range of activities to support the prevention and mitigation of ghost fishing and ALDFG.
These activities include:
- training, skills development
- collaborative planning, consultation and engagement – bilateral/multilateral/aggregate
- public and community outreach and education;
- project monitoring and evaluation activities
- policy analysis, development and input
- piloting and/or adoption of innovative technology and processes for existing fisheries
- piloting and/or adoption of sustainable fishing and ALDFG mitigating practices (e.g. Harvesting or gear retrieval techniques, protocols, “Fishing for Litter” programming, etc.)
- improving the administration and management of marine and freshwater habitats of other nation states
- supporting ALDFG retrieval efforts of marine and freshwater habitat
- developing, promoting and supporting sustainable fishing practices that will reduce lost gear
- building capacity to receive, store, remove and dispose/recycle of collected ALDFG; and marine litter in harbours (e.g. containment systems, etc.)
4 Eligible costs
Under the SFSRSCP, eligible costs are limited to:
- salaries, wages, and other labour expenses including benefits and insurance
- professional, contracted and technical services(includes travel costs)
- costs associated with recycling and/or disposal of marine litter and/or ALDFG
- commercial general liability insurance, related to project activities
- building, construction, and or other associated infrastructure cost
- printing, production and publishing
- conferences and meetings as per the Directive on Travel, Hospitality, Conference and Event Expenditures
- travel and related expenditures according to the National Joint Travel Directive
- office lease or rent, associated with approved activities;
- training and expenses
- purchase/rental/lease of equipment, vessels, vehicles, supplies and materials
- communications and distribution;
- consumable equipment and supplies used during approved activities
- maintenance and life-cycle management
- electronic equipment and software
- costs incurred in carrying out an Audit in association with the agreement
- monitoring and reporting
- administrative overhead (e.g. phone, fax, internet, bank fees, utilities, office supplies); to a maximum of 15% of total project costs
- GST or HST paid that is not eligible for reimbursement or exemption
- other costs that directly support improving fisheries management and sustainability with an emphasis on prevention and mitigation of marine litter, particularly abandoned, lost or otherwise discarded fishing gear, domestically and abroad, pre-approved by Fisheries and Oceans Canada not to exceed 10% of total eligible costs
5 Stacking and federal limit
Stacking: The maximum level of total government assistance (federal, provincial, territorial and municipal) cannot exceed 100% of the total eligible expenditures of the project.
Please note that proposals that demonstrate that in-kind and capital requirements for projects have already been secured may be graded higher than those where funding is required for capital assets.
B) Proposal evaluation
Following the proposal submission deadline (April 1, 2020 at 11:59 Pacific Standard Time), DFO program coordinators will evaluate your project based on the information you provide in the proposal. Projects will be assessed based on their:
- expected benefits to the identified pillar(s)
- technical or program specifics, which will identify the strength of the proposed project’s methodology, the work plan, expertise of project team, etc.
- contribution towards addressing the priority of retrieving and responsibly disposing ALDFG, reducing and preventing ALDFG, piloting and acquiring gear technology intended to reduce the occurrence of lost fishing gear or facilitate its recovery, and international support for areas of high fishing gear loss
In an effort for the SFSRSCP to provide the greatest benefits, the program will prioritize projects that clearly demonstrate activities that prevent and mitigate ghost fishing, have a particular focus on ALDFG and strive to improve fisheries management and sustainability, domestically and abroad.
Preference will be given to projects that:
- reduces the threat of ghost fishing
- clearly demonstrate Indigenous partnerships or leadership in their planning, development, and/or implementation;
- encourage the development and promotion of sustainable fishing practices
- promote public and industry outreach and education;
- support partnerships, relationship building, and the establishment of opportunities for continued collaboration, information and knowledge sharing to support recovery actions beyond the 2 years for which funding is available
- build capacity to receive, store and dispose/recycle collected ALDFG and other fisheries related marine litter in harbours
While there is not a maximum funding limit for the Program, a preferred range of funding is between $5,000 and $400,000. However, applicants are encouraged to submit project proposals that do not fall within this range for funding.
Please note: proposals that demonstrate the use of capital resources already in place may be funded in advance of proposals requiring the acquisition of capital resources through the use of SFSRSCP funding.
Please make sure the following questions are answered in your proposal as they will be considered as part of DFO’s project review:
- Does the project overview, description, methodology and outcomes clearly demonstrate how the proposed project outcomes will contribute to advancing knowledge in at least one of the four pillars of work?
- Does your proposed project describe the anticipated benefits and outcomes for the pillar(s)?
- Does your proposal clearly demonstrate collaboration among multiple stakeholders/partners and/or Indigenous Communities?
- If applicable, how do project activities directly target supporting ALDFG retrieval activities?
- Does your proposal clearly explain how their project activities will address the impacts of ghost fishing and ALDFG?
- If your project involves ALDFG retrieval, have harbour(s) for offloading of gear been identified, and has disposal versus recycling been considered?
- Is appropriate insurance is in place for the proposed activities (operating a fishing vessel and hauling gear)?
- Is your project work-plan well developed, and are appropriate time and resources identified to produce the anticipated results?
- Is your plan to measure and monitor the results of project activities clear and appropriate?
- Does your proposal demonstrate that the results of the project can be sustained over time by the organizations and/or individuals directly involved in the project activities and by Canadians?
C) Instructions to complete the application form
Please follow the instructions below to ensure that your proposal has all the necessary information. All sections of the proposal must be completed in full for the project to be considered for funding.
1 Project title
The project title will be used in all communications related to the project (suggested format: Identification of the pillar to be addressed followed by a brief description of the project). Maximum 100 characters.
1.1 Project number
If you select to submit an EoI for review prior to the February 20, 2020 deadline, you will receive a project number from a program officer. This number should be included in all documents and communications sent to DFO with regards to the SFSRSCP.
2 Sustainable Fisheries Solutions and Retrieval Support Contribution Program funding request
Please enter the amount requested to SFSRSCP for each fiscal year of your project within the parameters outlined in your DFO proposal request letter indicating that DFO is interested in receiving a full proposal. The amounts indicated in the table must reflect the total funding requested in the tables in Section 10 (Work Plan) for each fiscal year. Note that the Government of Canada’s fiscal year runs from April 1st to March 31st and this will be used to determine a project’s fiscal year.
3 Contact information and organization
3.1 Applicant information
In Table 3.1, please use your organization’s or individual’s legal name (i.e., no acronyms or nick names) as this is the name that will be used in the contribution agreement should your project be successful. If the incorrect name is provided this may cause difficulties in processing payments. Further, please provide contact information for your organization (including your mailing address) and select the organization type that best describe your group from the drop-down menu. Please make sure you also identify and provide contact information for the individual who will be the main contact point for the SFSRSCP project.
3.2 Applicant organization description
Please select the scale at which your organization operates based on the following definitions:
- National: Your organization is considered national in scope if it has a national headquarters that is responsible for the coordination of regional offices, or is the sole representative of said organization in Canada and conducts activities across Canada. Please only select the option ‘national’ if the project is submitted and led by the national headquarters.
- Multijurisdictional: Your organization is considered multijurisdictional if its activities and projects take place in areas that cross more than one province or territory, or take place across a coastline such as the Atlantic coast.
- Provincial/territorial: Your organization is considered provincial/territorial in scope when its activities are undertaken at the scale of, or impact the whole province or territory. This also includes Provincial and Territorial governments.
- Regional: Your organization is considered regional when its activities that are undertaken are at a regional level (e.g., fishing organizations that represent multiple fishing areas/zones, or an organization that works across multiple communities) and take place within a single province/territory. A regional organization might be considered as a ‘branch’ (i.e., a regional office) of a broader national group, but if it is the regional office that is leading on a project then this should be reflected in the proposal (i.e., the national office/body is not responsible for the project).
- Local: Your group is considered local when its activities’ impacts will only be seen at the local level (e.g., local ports, one fishing area/zone, or focus on a single community). A local organization might be considered as a ‘branch’ of a broader national, regional, or provincial/territorial group.
Please also provide a brief description of your organization, including its mandate(s) and objective(s). If you are an individual applying for funding, please provide a short description of your previous work as it relates to the program. Maximum 300 words.
4 Project team experience
Please provide details on the qualifications and experience of your team relevant to the project proposal. This can include partners and other experts involved in the design and implementation of your initiative. The position title of each project team member who has a management, coordination or other significant role in the SFSRSCP project must be listed (do not provide the name of the individual in the position). Make sure to detail the specific roles and responsibilities of each position, as well as a brief summary of the qualifications and experience of the individual in the position, as related to the SFSRSCP project. This will be used to demonstrate you group’s experience and capacity to deliver on your initiative. Please do not submit résumés. Maximum 1000 words
5 Project overview
5.1 Project summary
Provide an overview of the project. The text must be clear enough (i.e., not overly technical) to provide a comprehensive outline of your project. You will have the opportunity to provide further details on the alignment with program pillars and project methodology in section 5.2. Maximum 750 words.
The project summary should clearly address each of the following items:
- type of project: Identify the type of project (e.g., retrieval, gear innovation piloting, policy development, outreach…etc.)
- overall project purpose: What is/are the project’s goal(s) and objective(s)?
- location of project: Identify the province, region, and main geographic area where the work would take place (specific waterway if applicable, etc.)
- outcomes: What are the expected results and what are the benefits the objectives of the SFSRSCP?
5.2 Priority pillar(s) to be addressed
Please select the pillar(s) that is/are the area(s) of focus for your project.
5.3 Project description
5.3.1 Anticipated benefits to priority pillar(s)
Please identify how the priority pillar(s) will benefit from your project. Maximum 1000 words.
Please provide an overview of the methodology that will be used to implement the project. In this section, please describe the activities that you plan to undertake, how you plan to undertake them, and how they will be monitored and reported. Your description must be clear and align with your project’s work plan. Maximum 750 words.
6 Project location
Please select the specific DFO Region where your project occurs. You can select multiple regions or select “National” if the project is national in scope. If applicable, also indicate the name of the waterbody/bodies and geographic location where the project activities will take place. Please provide latitude and longitude (using decimal degree format) information where available (e.g., latitude 43.09057, longitude -80.16062), or attach maps with geographic area indicated. As projects’ sites may be located in rural areas, please indicate in the table the nearest town or city.
7 Permits and permissions
It is your responsibility to determine if permits, authorizations and “permissions” are required for all steps of your project. This will include verifying with various levels of government whether you require permits or authorizations prior to undertaking the project in said province, territory or municipality. The SFSRSCP National and/or Regional Coordinator may be able to assist you in determining the necessary permits or authorizations.
For any proposed activity that requires a permit or authorization, please identify the activity, and list the corresponding permit or authorization type, expected date of issue, and issuing authority (e.g., federal DFO Fisheries Act, SARA, provincial, municipal) in the area provided. Maximum 500 words
In the event that proposed activities are to take place on private property, you may require the owner’s “permission” to gain access to the area as well as to undertake any activities. In this circumstance please provide the owner/group/company’s name and an indication of the status of the required permission. Should your proposal be successful, it will be the applicants responsibility to secure the required permits and permissions prior to commencing work.
8 Performance measures
The performance measures section of the proposal is used to demonstrate the expected outcomes of the project.
For each fiscal year, please input the numeric values as indicated into the appropriate tables (8.1. and 8.2). If activities are multi-year in nature, please indicate the numeric value proposed specific to each year. (i.e. if piloting gear technology over 2 years, how many units will be piloted in 2020-2021 and how many in 2021-2022. Please note that the number of partners should correspond to the number of partners identified in the table completed in section 12 for each specific fiscal year.
Note that neither DFO nor your organization can be counted as partners. All organizations or professionals who support the project, either in-kind or cash, are considered to be partners. Generally, project volunteers (e.g., students) are not considered as partners.
9 Ongoing actions
The SFSRSCP encourages projects that initiate activities that could lead to ongoing actions to promote sustainability in fisheries and retrieval programs for ALDFG. If applicable, in this section please describe how your project intends to support such activities beyond the 2 years of the SFSRSCP.
This description may include supporting activities such as how your project supports partnerships, relationship building, and governance structures that enable continued collaboration, and information and knowledge sharing in the future. Maximum 750 words.
You are also encouraged to engage with federal, provincial/territorial, and municipal departments and ministries to pursue synergies with existing and complementary programming in advance of the implementation of your project.
10 Work plan
The work plan shows the key stages within a project for each fiscal year. All activities funded wholly or partly by the SFSRSCP must be included in the work plan.
In tables in sections 10.1 and 10.2, please identify the following for each activity:
- Activity name – it has to be clear, concise and descriptive of the activity.
- Estimated cost – represents the cost of each SFSRSCP expense for the specific activity. The cost of all activities combined in the annual work plan must equal the total annual SFSRSCP funding identified for each fiscal year in Table 2.
- Start and end dates – the timeframe has to be reasonable and include sufficient time to achieve the work for the specific activity. All tasks must be completed by the end of the Government of Canada’s fiscal year (March 31), and no fund can be carried from a fiscal year to another one.
- General description of the specific activities – this includes the techniques and/or methods that will be used and a rational on the different steps and actions to be taken. In each activity description, please make sure you provide details that support the rational for such activity and how it will contribute to the project. To facilitate DFO’s assessment of your project, please explain how the proposed activities align with or complement the activities that DFO is seeking to fund under the program pillars.
- Tasks – this is a listing of all major tasks to be undertaken under the specific activity. Recipients must ensure that all tasks are eligible under the program as per the eligible activities and eligible costs. Tasks should clearly demonstrate the amount of work associated to each of the activity, and should also contribute to the deliverables.
- Deliverables – They are a means to confirm that the objectives of the initiative or activity have been achieved as outlined by the agreement. Deliverables could include a summary report, photos, design plans, etc.
11 Sustainable Fisheries Solutions and Retrieval Support Contribution Program expenditures
This section provides details on SFSRSCP funded expenditures for every fiscal year of the project. The expense categories use the program’s activity eligibility as headings and the level of detail required for each category will depend on the value of a specific expense. The table below provides an example of the amount of detail required for each budget line item. Please note that for the proposal, the expense description requires only a certain degree of detail, understanding at this juncture this information is only preliminary. Should your project be selected, further detail under the expense description may be required to develop the contribution agreement following discussions with the SFSRSCP national coordinator or regional officers, if insufficient details are provided in your proposal.
|Expense category||Expense description||$ Requested to SFSRSCP|
|Salaries and wages and employer mandatory benefits||
|Professional and technical services||
Engineering Consultant (bilingual)
Oceans Spatial Analyst
|Materials and supplies||
500 Smart tags @ $50 each = $25,000
Fishing material (Grapples, rope, pliers, gloves, tape, etc) = $1,250
Ocean mapping software= $8,000
|Purchase or rental of machinery or equipment||
Rental of Vessel = $15,000
Rental of Truck = $1,200
|Travel, including accommodation, meals and allowances based on the NJC Directive on Travel||
Meeting with harvesters and primary stakeholders : 1 584 km x 0,50$/km = $792
|Administrative overhead up to 15% of eligible costs of the project||
office supplies, phone line, bank fees, etc., = $3,400
12 Project support
The Sources of Support table is used to identify all sources of support (cash and in-kind support) from a project’s partners in each fiscal year. The table is also used to help identify whether a project has met the program’s stacking and federal limits, which is based on the total support provide over all years of the project (i.e., it is not determined on a year to year basis).
Please fill in all columns in the table. In the first column, you need to enter the full names of the organizations providing support to the project (please avoid acronyms that have not been defined upon first use). In the same column, provide a general description of the activities to be supported by each organization and detail the costs of that support (e.g., Department of Environment: construction material ($5,000) and diagnostic studies ($10,000)). Note that only funding that directly supports SFSRSCP activities should be included in the table. Examples of such activities are listed in Section A3 – Eligible Activities.
Please fill in the amounts received from each source in columns two to five, depending if support is coming from a federal or a non-federal source and if it is cash or in-kind. Note that it is possible for an organization to provide both in-kind and cash support (in this case, support would be indicated on the same row).
In the last column of the table, please indicate if funding support is confirmed at the date of the application. Should your project be approved, please note that a letter confirming cash or in-kind support from partners may be requested.
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