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Application form

The plain text form on this page is for information purposes only. To access the form, download the following Word document and PDF.

The Ocean Management Contribution Program, under which your organization is applying, has specific eligibility requirements that are articulated in the program’s Terms and conditions (See Annex E - Terms and conditions). The Application for funding should clearly show how the proposed project meets these requirements. Also, applicants are to disclose previous or current financial support received from Fisheries and Oceans Canada and from other levels of government (federal, provincial/territorial and/or municipal).

To complete this application for funding, please carefully read the program’s Terms and conditions, as well as the Protocol and guidelines, which outline the program objectives and expected outcomes as well as eligibility requirements, eligible expenditures, how to apply, the assessment process and reporting requirements. For additional instructions on how to complete this application, please see Annex D - General instructions.

All parts of this application must be completed.

Thank you for your interest in the Oceans Management Contribution Program.

You must download and save this PDF form to your computer before filling it out.
How to download and open a PDF form.

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Notice to applicant

The information collected in this application will be used, and may be disclosed, for the purpose of assessing the eligibility/merits of your application. As part of the assessment process, the information may be shared with external consultants, review committee members, officials in other departments, federal, provincial and/or territorial governments or Members of Parliament. It may also be used and/or disclosed for policy analysis, research, and/or evaluation purposes to conduct these activities. However, these additional uses and/or disclosures of information will not impact your project.

Upon completion, this application will be administered in accordance with the Privacy Act (R.S.C., 1985, c. P-21) and the provisions governing the protection of personal information as set out in the Access to Information Act (R.S.C., 1985, c. A-1).

The plain text form on this page is for information purposes only. To access the form, download the Word, 352 KB or PDF, 492 KB version.

Part 1 - Identification of applicant

*Please note that all sections need to be completed for the application to be considered

Section 1 - Project information
Section 1 - Project information

1. Project theme: (Please select the theme that applies to your project)

*Note: This program does not reimburse for expenses incurred prior to signature of agreement
Section 2 - Applicant identification
Section 2 - Applicant identification

8. Organizational status

Please note that the Oceans Management Contributions Program cannot provide funding support to projects led by individuals who are current or former Public Service employees. (Please see Section 8 – Disclosure for more details)

a. Legal status (Check one)

Section 3 - Organization contact
Section 3 - Organization contact
(This should be our primary contact person with respect to this application for funding)

Written:

Spoken:

Section 4 - Project details
Section 4 - Project details

37. Project goal and objectives (Briefly describe the overarching goal of your project and provide a list of objectives through which your goal will be achieved. Consider how your project aligns with the programs’ purpose, “to support the development and implementation of oceans conservation and management activities in Canada”, and its objectives: i) to improve oceans governance and co-management of marine spaces through consultations and engagement; and, ii) to increase marine conservation efforts, supported by science evidence”?). Please note that you will have the opportunity to describe all your project activities in Annex A

38. Measuring expected results (From the following list of program metrics, please select all that apply to your project. Please provide a numerical target for each indicator, as applicable. Only include results that your organization will directly produce, i.e., not work led by other organizations)

38. Measuring expected results
Indicator Will this indicator apply to this project? Numerical target, if applicable
# of partners engaged and involved in the project (the Recipient and DFO must not be counted as partners)
# of Indigenous people trained
# of non-Indigenous people trained
# of Indigenous people employed
# of non-Indigenous people employed
# of new governance processes and/or frameworks developed
# of new research and/or technical products developed (i.e., reports, maps, tools, measures)

Describe in more detail what impact you expect your project to have on the Oceans Management Contribution Program in Canada, and explain how your project will contribute to the outcomes you selected from the checklist? Consider how your project aligns with the programs’ expected results: i) Enhanced relationships with, involvement of, and outcomes for Indigenous peoples, and ii) Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided. (Note that in the progress and final reports, you will be asked for more details on the measures you used to support achieving these results as well as targets.)

Section 5 – Capacity
Section 5 – Capacity

Part 2 - Applicant financial information

Section 6 - Proposed project budget

The Department of Fisheries and Oceans uses the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the expenditures to be covered by all anticipated sources of funding.

The Applicant must provide a detailed budget of the amount sought using the form below: Annex B - Project budget, by Fiscal Year (April 1 - March 31). It is recommended you use the list of eligible expenses categories as much as possible when detailing your proposed budget. In the same form, the applicant must provide information on any other sources of financial or in-kind contributions received or requested for the proposed project. This includes, but is not limited to, federal provincial/territorial or municipal government financial assistance (grants, contributions, contracts for services etc.), and in-kind contributions from partner organizations or from the applicant.

Will the recipient be seeking advanced payments? If yes, please provide justification as to why the recipient requires advanced funding.

Section 7 - Funding disclosure

The applicant must disclose all sources of funding regarding previous financial support (within 5 years of the application date) received from the Department of Fisheries and Oceans and from other levels of government (federal / provincial / territorial / municipal). Use the form below: Annex C - Summary of previous funding support

Section 8 - Disclosure

  1. Will this proposal include the services of a former public servant either as an employee or as a member of the Board of Directors who left the federal government in the last twelve months? If yes, please provide assurance that the public servant is in compliance with the Values and Ethics Code for the Public Service, and the Conflict of Interest Act (S.C. 2006, c.9) or the Parliament of Canada Act (R.S. 1985, c.P-1.01):

  2. Will this proposal include the services of a lobbyist? If yes, please provide assurance that, where lobbyists are used, they are registered in accordance with the Lobbying Act (R.S.C., 1985, c 44 (4th supp.) and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiating or securing this request for funding:

  3. Will this proposal involve a departmental official or reviewer who may sit on an advisory committee or board for the proposal? If yes, please provide details:

Section 9 - Declaration

In order for your application to be eligible for funding, it must be completed in full and signed by the official representative(s) of the applicant organization in accordance with the organization’s by-laws or other constituting documents. The person(s) signing this form certifies the following:

  1. I certify that I have the capacity and that I am authorized to sign and submit this Application on behalf of the Organization named in Section 2;
  2. I certify that the information provided in this Application and supporting documentation is true, accurate, and complete to the best of my knowledge; and
  3. I acknowledge that should this application be approved; I will be required to enter into a formal grant or contribution agreement that will outline the terms and conditions for the project.
Section 9 - Declaration

Annex A - Project work plan/Project activities

Note:

For each of your objectives, please identify activities, milestones and key dates below.

Objective 1:

Objective 2:

(Copy-paste fields for more objectives here)

Annex B - Project budget

Eligible expenses for fiscal year 20XX-20XX

Project title:

Detailed Eligible Expenditures by Category
Detailed eligible expenditures by category Eligible expenditures
Department of Fisheries and Oceans funding Other government funding Non-government funding and other Total
Administrative overhead up to 15% of eligible costs of project        
Salary and wages and other labour expenses; including contributions to Employment Insurance, the Canada Pension Plan, the Workers’ Compensation Board, the Provincial Pension Plan or other Employee Benefit Plans        
Professional services        
Utilities        
Materials and supplies        
Conferences and meetings (organization and/or participation in)        
Rental of office space, a room, set of rooms, buildings and/or facilities        
Purchase or Rental or lease of vehicles in support of project activities        
Training        
Equipment and gear purchase or rental        
Software and computer equipment        
Repair and maintenance        
Training materials        
Construction, infrastructure and related costs        
Housing        
Scholarships        
Printing and publishing        
Telecommunications, communications/network, data communication, image/video communications services        
Postage, parcel post, courier services        
Insurance expenses related to activities under the Agreement        
Monitoring and reporting        
Hospitality and related expenses in compliance with the Directive on Travel, Hospitality, Conference and Event Expenditures        

Honoraria for:

  • elders and/or
  • Indigenous knowledge holders in recognition of providing Indigenous knowledge or community knowledge relevant to the initiative
       

Ceremonial costs including services, where the funding recipient is an Indigenous group that:

  • possesses Indigenous knowledge relevant to the initiative or
  • where the recipient provides services to support consultation on impacts on potential or established rights or title
       
Federal and Provincial taxes, only after credits and reimbursements have been considered        
Subtotal - Financial contributions1        
         
         
         
Subtotal - In-kind2        
         
         
         
Total expenditures:        
  1. Financial contributions: actual dollar value or revenues/funding received
  2. In-kind: non-cash input which is given a cash value, such as services offered, and access to facilities and equipment

Annex C - Summary of previous project funding

Provide details of the project and funding received from DFO and from other levels of government (federal/provincial/territorial/municipal), within 5 years of the application date.

Detailed Eligible Expenditures by Category
Name of funding program Name of government department/Agency Amount received Year funding provided Project purpose Project title
           
           
           
           
           
           

Annex D - General instructions

Purpose: The purpose of this document is to provide applicants with specific instructions for completing the Application for Funding.

Introduction:

Part 1 - Identification of applicant

Section 1 - Project information

1. Project theme
Indicate the theme that applies to your project.

2. Project title
The project title indicated here will be used to identify your contribution agreement, so please be sure the name you use is consistent and accurate.

3. and 4. Proposed project start and end dates
Consider whether the proposed activities are best completed through a single or multi-year agreement. Note, multi-year agreements may be amended annually, as needed. Also, note that this program does not reimburse expenses incurred prior to signature of agreements.

Section 2 - Applicant identification

5., 6., and 7. Legal name, operating name, business number
Please ensure that the legal and operating name and business number are accurate as they will be used to identify your organization for processing payments.

8. Organizational status
Please select one option from the legal status checklist. Please note that the type of participants included in this list are comprised of the list of eligible participants for the Oceans Management Contribution Program.

9-23. - 26. Address information and name of signatory on agreement
Please ensure that all address information is accurate as this will be used for processing payments.

24. Organization’s mandate
Provide a description of the organization’s mandate.

Section 3 - Organization contact

25-35. Contact information
Please ensure that the information provided is up to date.

Section 4 - Project details

36. Project background

37. Project goal and objectives

38. Measuring expected results

39. Language requirements
Please refer to the Official Languages Act (R.S.C., 1985, c.31 (4th supp.)) for details on official language requirements in different regions of Canada, and how your project may be affected.

Section 5 – Capacity

40. Expertise
The experience you list can include your own professional experience as well as that of your team.

41. Agreement feasibility
What risks exist for your project? How do you plan to mitigate these risks, and how will these activities be monitored?

42. Collaborative relationships
Collaborators may include financial contributors as well as partners who provide in-kind services.

43. Information sensitivity
What are the risks for media or public-related attention to your project?

Part 2 - Applicant financial information

Section 6 - Proposed project budget

Annex B - Project budget eligible expenses for fiscal year:

Eligible expenses Details and examples
Administrative overhead Expenses up to 15% of eligible costs of project may be claimed
Salary and wages, and other labour expenses
  • this also includes contributions to Employment Insurance, the Canada Pension Plan, the Workers’ Compensation Board, the Provincial Pension Plan or other Employee Benefit Plans.
  • specify the staff (or a portion of a specific position) the proposed project will require, providing details such as function and roles, approximate salary, and whether positions are full-time or part-time, if possible. For example, positions may include (but are not limited to):
    • technical staff to carry out data collection, Indigenous knowledge collection/ traditional use studies, GIS analysis
    • guardian, monitor, and/or steward positions
    • information technology and information management expert
    • marine biologist or ecologist
    • risk analyst
    • proposal writer
Travel and related Expenses must be in keeping with the National Joint Council Travel Directive: https://www.njc-cnm.gc.ca/directive/d10.
Professional services Examples: consultants, facilitators, etc.
Utilities Examples: heating, water, etc.
Materials and supplies Examples: Ink for mapping printers, printed workshop or meeting materials
Conferences and meetings Includes organization of and/or participation in conferences/meetings
Rental of facilities Includes office space, a room, set of rooms, buildings and/or facilities
Rental or lease of vehicles, vessels and aircraft
  • expenses must be in support of project activities.
  • example: Research vessels may be purchased, rented or leased to complete marine field work
Training

Training may be related to (but not limited to):

  • GIS and mapping technology
  • guardian, monitor, environmental technician roles, including:
    • environmental monitoring (e.g., training to use sampling and sensor technologies for data collection and water quality testing)
    • natural resource management
    • marine safety and emergency response
  • the use of the above-listed tools, e.g., data analysis training, database and advanced software training, and operation of cameras and drones
  • professional development and other general skills training
Equipment and gear purchase or rental

Outline the required purchase or rental of equipment/gear and the approximate cost. Examples include (but are not limited to):

  • vessel navigational instruments (e.g., radar)
  • environmental/ biological monitoring and sampling equipment, such as weather stations, sensor technologies, cameras (underwater, drones, etc.), sensitive data collection tools, and mobile tracking devices
  • repair and maintenance of equipment/gear
Software and computer equipment

For example:

  • software for advanced environmental modelling, collaborative project management, and GIS and web mapping
  • databases and storage software for data and knowledge
  • business management software (e.g., professional development or human resources support tools)
Repair and maintenance Example: repair and maintenance associated with the equipment and gear listed above
Federal and Provincial taxes This expense is eligible only after credits and reimbursements have been considered.

Section 7 – Funding disclosure

Section 8 – Disclosure

In this section, please disclose whether you are using the services of:

Section 9 - Declaration

Annex E - Terms and conditions

Aquatic Species and Aquatic Habitat Integrated Terms and Conditions

To be administered by Fisheries, Oceans and the Canadian Coast Guard (DFO)

Effective Date: July 2019

Amended Date: June 16, 2021

The following is a list of transfer payment programs delivered through these terms and conditions (Ts&Cs):

  • Canada Nature Fund for Aquatic Species at Risk
  • Habitat Stewardship Program
  • Aquatic Habitat Restoration Fund
  • Indigenous Habitat Participation Program
    • Grants in support of the Indigenous Habitat Participation Program
    • Contributions in support of the Indigenous Habitat Participation Program
  • Salish Sea Initiative Contribution Program
  • Aquatic Invasive Species Program
    • Asian Carp Element #1
  • Coastal Restoration Fund
  • Terrestrial Cumulative Effects Initiative
  • Oceans Management Program
    • Grants in support of Indigenous Groups in the Development and Implementation of Oceans Conservation and Management Activities
    • Contributions in support of the development and implementation of oceans conservation and management activities
  • Pacific Salmon Conservation and Stewardship Partnerships Program

Any additional transfer payment programs to be delivered using these terms and conditions will mention the use of these terms and conditions in the corresponding Treasury Board submission subject to Treasury Board approval. These Ts&Cs may be amended in the future to 1) add new contribution transfer payment programs; and/or 2) increase support to existing transfer payment programs by adding new pillars or funds. Depending on the other types of amendments, either Treasury Board or ministerial approval will be required.

The Ts&Cs apply to Aquatic Ecosystems activities related to aquatic species, aquatic habitat and oceans management , as well as to support Indigenous Peoples in activities related to the conservation and protection of fish and fish habitat as administered by the Minister of Fisheries, Oceans and the Canadian Coast Guard.

These Ts&Cs set out the parameters under which transfer payments may be made. Where appropriate, program-specific documents such as applicant guidelines or individual contribution agreements may further clarify, for example, the scope of eligible activities and eligible expenditures (e.g., providing a description for eligible activities or expense categories, explanations on the maximum amount payable or stacking limits, requirements on contribution agreement monitoring and recipient reporting). These documents will not expand beyond the limits set in the Ts&Cs.

1. Legal and policy authorities
2. Purpose and objectives

The overall objectives related to all of DFO’s Aquatic Ecosystems’ transfer payment programs are to conserve and protect Canada’s oceans and other aquatic ecosystems and species from human impact and invasive species.

The overarching goals (purpose) for each of the transfer payment programs are identified in the following table:

Transfer payment program Purpose of transfer payment program
Canada Nature Fund for Aquatic Species at Risk The purpose of the Canada Nature Fund for Aquatic Species at Risk is to deliver on the Government of Canada’s Nature Legacy initiative by engaging conservation partners in developing and implementing multi-species, place- and threat-based approaches to protecting and recovering aquatic species at risk. The Fund brings together Indigenous communities, not-for-profit organizations, provinces and territories, and other partners to undertake stewardship actions.
Habitat Stewardship Program The purpose of the Habitat Stewardship Program contributes to the recovery of endangered, threatened, and other species of concern, by engaging Canadians in conservation actions to benefit wildlife to protect aquatic species at risk.
Aquatic Habitat Restoration Fund The purpose of the Aquatic Habitat Restoration Fund is to support the restoration of valued marine and freshwater aquatic habitats, respond to fish habitat restoration priorities and contribute to the long-term sustainability of fish and fish habitat. In particular the program prioritizes projects proposed by Indigenous groups consulted in relation to the Trans Mountain Expansion project (TMX), in the Salish Sea area as well as along the Fraser River watershed and in-land freshwater area along the length of the TMX pipeline.
Indigenous Habitat Participation Program – Grant Funding The purpose of the Indigenous Habitat Participation Program- Grant Funding is to meet the legal obligations to support the participation of Indigenous communities in consultations on Departmental Crown conduct (i.e., decisions, such as arrangements, approvals, authorizations and permits) under the Fisheries Act and/or Species at Risk Act.
Indigenous Habitat Participation Program – Contribution Funding The purpose of the Indigenous Habitat Participation Program and the Salish Sea Initiative Contribution Program, is to support the participation of Indigenous peoples in activities relating to the conservation and protection of fish and fish habitat, including the development of DFO policies, program elements and regulations and the development of the technical capacity of Indigenous peoples to support their greater involvement in the conservation and protection of fish and fish habitat.
Salish Sea Initiative Contribution Program
Aquatic Invasive Species Fund The purpose of the Aquatic Invasive Species Program is to minimize introduction and spread of aquatic invasive species and minimize risk of consequences from them, with a focus on key species, for example: Asian Carp.
Coastal Restoration Fund The purpose of the Coastal Restoration Fund is to provide support to organizations that undertake projects that that contribute to the development and implementation of coastal restoration plans, identify restoration priorities, implement projects, and address threats to marine species located on Canada’s Coasts.
Terrestrial Cumulative Effects Initiative The purpose of Terrestrial Cumulative Effects Initiative (TCEI) is to collaborate with Indigenous communities regarding cumulative effects of development on the land, including the (TMX) Project’s further contribution to these effects. The TCEI would focus on providing contribution funding for Indigenous groups to address the priorities of highest importance to the communities related to cumulative effects along the pipeline route. DFO will focus specifically on projects and concerns related to freshwater fish and fish habitat.
Oceans Management Program - Grants in support Indigenous Groups in the Development and Implementation of Oceans Conservation and Management Activities The purpose of the Oceans Management Grant funding in support of Indigenous Groups is to support the development and implementation of oceans conservation and management activities in areas where management of marine resources or proposed marine conservation measures overlap with traditional territories or domestic fishing areas established under Modern Treaties.
Oceans Management Program - Contributions in support of the development and implementation of oceans conservation and management activities The purpose of the Oceans Management Contribution funding is to support the development and implementation of oceans conservation and management activities in Canada.
Pacific Salmon Conservation and Stewardship Partnerships Program The purpose of the Pacific Salmon Conservation and Stewardship Partnerships Program is to support the participation and activities of external Indigenous and Non-Indigenous groups providing advice to the Department on the conservation and stewardship of Pacific salmon.
3. Expected results and indicators: Grants and contributions

The results and indicators for each of the transfer payment programs are identified in the following table. These programs may use multi-year or single-year agreements to achieve identified results:

Name of transfer payment program Departmental results framework Transfer payment program indicators
Canada Nature Fund for Aquatic Species at Risk RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided % of aquatic species/populations at risk listed under the Species at Risk Act for which a recovery strategy/management plan is completed
Habitat Stewardship Program RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided % of aquatic species/populations at risk listed under the Species at Risk Act for which a recovery strategy/management plan is completed
Aquatic Habitat Restoration Fund RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided % of Indigenous led funded restoration projects that successfully mitigate marine, coastal, and freshwater stressors
RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples % of eligible Indigenous groups that are represented by contribution agreements in relation to the program
Indigenous Habitat Participation Program – Grant and Contribution Funding RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples # of agreements involving Indigenous groups
Salish Sea Initiative Contribution Program
Aquatic Invasive Species Fund RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided # of partners involved through contribution agreements in relation to the program
Coastal Restoration Fund RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided # of partners involved through contribution agreements in relation to the program
RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples % of eligible Indigenous groups that are represented by contribution agreements in relation to the program
Terrestrial Cumulative Effects Initiative RESULT 1.5: Scientific information on fisheries is available to inform management decisions. % of Indigenous groups with agreements that generate information (technical, Indigenous Knowledge) on freshwater fish and fish habitat and/or participate in cumulative effects activities in relation to freshwater fish and fish habitat
RESULT 2.2: Scientific information on Canada’s oceans and other aquatic ecosystems is available to inform management decisions % interested Indigenous groups that have signed Contribution Agreements
RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples % of eligible Indigenous groups that are represented by contribution agreements in relation to the program
Oceans Management program - Grants to support Indigenous Groups in the Development and Implementation of Oceans Conservation and Management Activities RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples
  • # of agreements involving Indigenous groups;
  • # of Indigenous people employed;
  • # of Indigenous people trained
Oceans Management Program - Contributions in support Development and Implementation of Oceans Conservation and Management Activities RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided # of partners involved through contribution agreements in relation to the program
RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples
  • # of agreements involving Indigenous groups;
  • # of Indigenous people employed;
  • # of Indigenous people trained.
Pacific Salmon Conservation and Stewardship Partnerships Program RESULT 2.1: Negative impacts on Canada’s oceans and other aquatic ecosystems are minimized or avoided % of Integrated Salmon Ecosystem Planning processes which incorporate the interests of stakeholders/partners within the planning area
RESULT 2.3: Enhanced relationships with, involvement of, and outcomes for Indigenous peoples # of Indigenous groups engaged in integrated salmon ecosystem planning processes
4. Categories of eligible recipients: Grants and contributions

In grant and contribution agreements, the recipients must be the same as those listed below as eligible recipients.

Eligible recipients include:

5. Eligible projects/activities

Eligible projects/activities include:

6. Eligible expenditures: Grants and contributions

Eligible grant and contribution costs include reasonable and properly itemized costs, directly related to the eligible projects/activities, for:

* This only applies to contribution funding.

7. Stacking limit: Grants and contributions

The maximum stacking limit of total Canadian government assistance (federal, provincial, territorial and municipal for the same eligible expenditures) for grants and contribution programs cannot exceed 100% of the total eligible expenditures of a project.

8. Project identification and approval: Grants and contributions

Proposals for grant and contribution funding may be received via directed funding or an open call for proposals. Detailed instructions on how to apply for funding will be included within the program guidelines and/or documentation. Both approaches will require an application to be submitted.

Applications will be requested to obtain the necessary information to determine eligibility under these Ts&Cs. Proponents must provide the following information:

When funding is determined to be available within the Program, program officers will assess whether or not the proponent meets the eligibility criteria as outlined under “eligible recipients”, “eligible projects/activities” and “eligible expenditures” and whether or not the project, as described, will contribute to the objectives of the Program and the Department. Program officers’ assessment will include the ranking of successful applicants based on the projects proposed and priorities being met.

DFO will not fund activities that duplicate services, studies or written materials being funded by other public or private sources.

DFO will work to harmonize assessment criteria across its transfer payment funding programs.

Assessment criteria

DFO will apply weighted assessment criteria for both directed funding projects and open calls for proposals as part of the process of assessing proposals received from applicants.

Evaluation against program priorities broken down as:

Co-benefits may include considerations such as multiple species, provision or enhancement of ecosystem services, government clean growth objectives, and support to national reconciliation with Indigenous peoples.

Technical evaluation

Evaluation of the technical merit of the proposal may include consideration such as recipient experience/capacity, meeting previous commitments, leveraged funds, and overall proposal quality.

9. Amount of grant

The applicant will detail in the application the total costs of proposed activities and identify other sources of funds. For the transfer programs where both grant and contributions mechanisms are funding options, a grant will only be used once the Department has determined that no further conditions are required because the amount of funding to be provided can be determined in advance and the proponent has clearly demonstrated in its application that the grant’s eligibility criteria are met. The amount of the grant is based on the applicant’s request and the limits under both the Stacking Limit and the Maximum Amount Payable. Whereas, for those applications where there is greater risk either because of the materiality of the agreement, or a risk that the recipient does not have the capacity to administer a grant, or that a recipient may not meet the goals of the program, than a contribution mechanism will be used with the reporting and performance conditions specified in the contribution funding agreement.

10. Amount of contribution

The determination of the amount of the contribution is based on the applicant’s request and the limits under both the Stacking Limit and the Maximum Amount Payable.

The applicant will detail in the application the total costs of proposed activities and identify other sources of funds.

11. Maximum amount payable: Grants and contributions
Maximum Amount Payable: Grants and Contributions
Transfer payment program Grant Contribution
Canada Nature Fund for Aquatic Species at Risk Not applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Habitat Stewardship Program Not Applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Aquatic Habitat Restoration Fund Not Applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Indigenous Habitat Participation Program The maximum amount payable per grant agreement per year is $10,000,000. The maximum amount payable per contribution agreement per year is $10,000,000.
Salish Sea Initiative Contribution Program Not Applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Aquatic Invasive Species Fund Not Applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Coastal Restoration Fund Not Applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Terrestrial Cumulative Effects Initiative Not Applicable The maximum amount payable per contribution agreement per year is $10,000,000.
Oceans Management Program The maximum amount payable per grant agreement per year is $10,000,000. The maximum amount payable per contribution agreement per year is $10,000,000.
Pacific Salmon Conservation and Stewardship Partnerships Program Not Applicable The maximum amount payable per agreement per year is $10,000,000.
12. Up-front multi-year funding: Contributions

“Up-front multi-year funding” is contribution funding approved and payable to a recipient to meet expenditures for more than one year of a multi-year agreement, when an appropriation for the full amount has been obtained. Where contributions under a transfer payment program will be used to provide up-front multi-year funding to a recipient or category of recipients, that up-front multi-year funding payable to any recipient will not exceed $10 million.

Restriction: “Up-front, multi-year” funding is restricted to contribution agreements

13. Further distribution of funds: Grants and contributions

Grants
Grants are not appropriate where funding provided to a Recipient is to be further distributed to one or more unknown persons or entities. In agreements where consultation bodies, entities or aggregates are established by rights-holding communities to represent them, these will be considered the Recipient of the grant funding.

Contributions
Eligible recipients may further distribute part or all of their contribution funding to one or more eligible ultimate recipients. Where a recipient further distributes funds, the recipient shall remain liable to the Department for the performance of its obligations under the funding agreement. Neither the objectives of the programs and services nor the expectations of transparent, fair and equitable services shall be compromised by any delegation or further distribution of funding.

Recipients have full independence in the selection of such ultimate recipients and will not be acting as an agent of the Government in making distributions.

14. Basis of payment: Grants and contributions

Grant agreement payment
Departmental managers responsible for preparing grant agreements will ensure that a grant in excess of $250,000 is paid in instalments, unless the full amount is required in a single payment to meet the objectives of the grant.

Contribution agreement payment
Payments on contribution agreements are to be made based on one or a combination of the following:

Advance payments may be provided to recipients where they can demonstrate a cash flow requirement for funding to be provided prior to incurring eligible expenditures. DFO will comply with all federal policies relating to advance payments.

The delegated authority may approve payments in respect of eligible costs incurred from the date of application, leading up to the signing of a contribution agreement with a recipient, after the project has been formally approved.

Where it is advantageous to the success of the activities, DFO shall offer fixed, flexible or block contribution funding approaches for contributions funding provided to Indigenous recipients, in accordance with Appendix K of the Directive on Transfer PaymentsFootnote 1.

15. Program controls: Grants and contributions

DFO may, among other things, scale back, withhold funds, or terminate the funding agreement should it consider that a recipient fails to meet the conditions of the funding agreement, including: failure to provide required reports or audits; use of contribution funding for ineligible projects or expenditures; or failure to meet federal visibility requirements.

16. Reporting: Grants and contributions

Grant reporting
Recipients will be encouraged to report on the work undertaken under the grant agreement to support the Program’s performance and departmental reporting requirements with the goal of identifying improvements to the consultation process and management of the Grants program.

When deemed appropriate, details of these reporting requirements will be outlined in the associated grant agreement. However, a grant is not subject to being accounted for by a recipient nor normally subject to audit by the Department.

Contribution reporting
The following items will be requested from recipients as part of their financial and performance reporting obligations:

For the transfer payment programs covered by these Ts&Cs, the timing for an evaluation will be based on the needs, risks and priorities assessed through the annual departmental evaluation planning exercise and included in DFO’s Departmental Evaluation Plan.

Additional reporting requirements of the Recipient may be detailed within the provisions of individual contribution agreements. For contribution funding agreements that provide “up-front multi-year funding” reporting will be done in accordance with Appendix H, Directive on Transfer Payments.

17. Official languages: Grants and contributions

This Department will take into account the relevant official language obligations stipulated in the Official Languages Act, the related regulations, as well as federal government policies in this regard. The initiative will not change the Department’s obligations with respect to providing bilingual services to the public and ensuring the work environment is conducive to the use of both official languages, and the vitality of official language minority communities remains unaffected. The Department will ensure that activities, publicity and announcements regarding the program will be in both official languages. Where appropriate, contribution agreements signed by the recipient will contain a clause addressing the requirements of the Official Languages Act whereby the recipient agrees to communicate and make announcements to the public concerning their project(s) or activity(ies) in both official languages. The clause will also address the provision of program documentation in both official languages.

18. Capital assets: Contributions

If the recipient or ultimate recipient purchases capital assets using DFO’s contribution, in whole or in part, the ownership of such assets rests with the recipient under the condition that such assets, upon completion of the recipient project, will be used in a manner consistent with the objective of the DFO funding program. In some circumstances, where the future use of the asset is not known upon completion of the recipient project, DFO may, in the Funding Agreement, at its discretion, set out the conditions governing the manner in which the assets may be disposed.

19. Communications: Grants and contributions

A communications protocol will be included in funding agreements with each recipient, which will apply to all DFO funding programs using these Ts&Cs. Communications protocols will establish federal communications requirements for all communications activities for the DFO funding programs, and for all projects funded through the aforementioned DFO funding programs.

Non-compliance with communications requirements outlined in funding agreements will be addressed via the relevant funding agreement provisions.

20. Intellectual property: Grants and contributions

All intellectual property rights arising from the project shall belong to the recipient. However, the recipient will grant to the Minister an irrevocable, non-exclusive, royalty-free licence to produce, publish, translate, reproduce, disseminate, adapt, or use, any work subject to such intellectual property rights. Conditions of this sharing of intellectual property will be detailed in contribution agreements.

21. Indigenous knowledge: Grants and contributions

Where Indigenous knowledge is used by the Recipient in preparing a report or other documentation and a copy of the information is provided to DFO, the grant or contribution agreement should specify the use to be made of protections afforded to the information provided by the Recipient to DFO. The grant or contribution agreement should clarify that any Indigenous knowledge provided to DFO is subject to Access to Information Act and can only be withheld from disclosure if it falls within exemptions from disclosure provided under that Act or relevant provisions under other legislation such as the Fisheries Act.

22. Repayable contributions

The transfer payment programs using these Ts&Cs will not enter into contribution agreements with Recipients for the purposes of generating profits or increasing the value of the business.

As such:

*No agreements with for-profit organizations that do not meet these criteria are to be signed.

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