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If your application is accepted, the Contribution Agreement between your organization and Fisheries and Oceans Canada will specify when you have to provide progress reports and the final report on your project. Outcomes and accomplishments must be reported in accordance with performance indicators identified in the Contribution Agreement.
If your application is accepted you will be required to provide an overview of your current financial position prior to a contribution agreement being finalized. At minimum, you will be required to provide a balance sheet and income statement from your most recent fiscal year. Further information may be requested at the discretion of program administration.
If your application is successful, and once the project has begun, you will be required to report how AIMAP funds have been used. This may include auditor prepared financial statements, DFO specific reporting templates, and other requirements outlined in the contribution agreement. The annual financial report to AIMAP must include separate line items indicating total project contributions (including matching resources) and expenditures.
All projects receiving $50,000 or more in AIMAP funding will be required to provide auditor prepared financial statements of the total project funding and expenditures with their final report. The cost of this statement is eligible for AIMAP funding and should be included in the budget.
You will be responsible for obtaining the appropriate permits and licenses prior to the receipt of any AIMAP funds. Further, permits and licenses must remain valid for the duration of the project. Permits may take time to arrange, so you should address this need several months before the project start date. A successful AIMAP proposal does not guarantee permits or licenses will be issued by other government departments or agencies. AIMAP funds will not be released until all necessary permits and licenses have been obtained, and copies forwarded to the regional aquaculture coordinator.
In some cases an environmental assessment may be required before a project can commence. Consult your Regional Aquaculture Coordinator, or see the guidance on determining whether the Canadian Environmental Assessment Act applies.
Should an environmental assessment be required, it will be necessary to plan several months before the proposed project start date to allow sufficient time for the completion of the assessment. Once completed, the environmental assessment may identify conditions relative to your proposal, such as mitigation measures and monitoring requirements. Your organization must comply with all conditions identified.
You will be responsible for obtaining the approval of the Regional Aquaculture Coordinator office (RACO) and the national AIMAP coordination office (DFO HQ – Ottawa) prior to making any announcements, signs or publications related to the project. All such communications products originating from your project will have to acknowledge the Department of Fisheries and Oceans financial support.
You may be required to serve and communicate with the public in the English and French languages.
All projects must start on or after April 1, 2012 and be of one year duration.
Any intellectual property rights arising from the project will remain with the Recipient. The Recipient must grant the Department of Fisheries and Oceans an unrestricted license to produce, publish, translate, reproduce, adapt, broadcast or use at no cost, any publicly available copyrighted work related to the project.