Project proposal template for the Fisheries and Aquaculture Clean Technology Adoption Program

The plain text form on this page is for information purposes only. To access the project proposal template, download the following PDF version. Depending on your browser settings, you may need to save this template to your device and open it using a PDF reader.

 Download project proposal template

Information must be entered directly into this electronic form, which can also be saved and printed. Hand written submissions will not be accepted.

All applicants must use this template and complete applicable sections. Failure to do so may result in either a delay or refusal of your submission. Should you have questions, please contact the appropriate regional program coordinator.

Some sections only apply to certain applicants. Please read each section carefully.

Consult the following table to determine what additional documents must be included, and also include any other relevant documents to help with the evaluation of your submission.

Document All applicants Companies / partnerships

Application form
(If previously submitted as an expression of interest, enter the
FACTAP project # provided by the program under Section 1 below.)

 

Project proposal template (i.e., this document)

 

Provincial and/or territorial government funding confirmation (e.g., confirmation letter)

 

Incorporation documents

 

Unaudited financial statement for the two (2) most recent fiscal years

 

Supplier quotes (e.g., technology, equipment, contractor, training, etc.)

 

Copies or relevant permits and licences (e.g., fishing licence)

 

HST rebate information (i.e., rebate rate) If applicable

 

Other relevant documents

 

Information provided to DFO (the program) will be treated in accordance with the Access to Information Act and the Privacy Act, as well as provincial and territorial legislation.

  1. FACTAP Project # (if applicable): If a FACTAP application form has already been submitted as an expression of interest, please provide the FACTAP project # provided by the program.
  2. Project title: Provide a short concise title that conveys what the proposed project and clean technologies, processes, and/or sustainable practices will be.
  3. Applicant information: Provide the legal name of the applicant and the applicant’s institution, body, or organization.
  1. Ownership:
    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.
  2. 1) Provide information about the principal owners of the applicant
    Surname Given name Percentage of ownership Is the person active in the company? If yes, in what position / role?  

    Yes

    No

    +

    -

    2) Provide the name(s) of any parent company, subsidiaries and of any affiliated or related business entities.
    Name of the business

    City/town

    Nature of the
    relationship

    Contact person

    Telephone no.

     

    +

    -

  1. Governance and management:
    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.
    List the directors/members of the board and the key management personnel of the applicant.
    Surname Given name Title / position Years of service Is the person active in the company?  

    Yes

    No

    +

    -

  2. Project details: Provide, in a non-technical manner, a description of the proposed project and the associated clean technologies, processes, and/or sustainable practices.
  3. For Example:

      • Work completed to date (if applicable).
      • Describe the problem you are trying to solve, including the expected results and long term actions (e.g., monitoring and maintenance).
      • Project planning process.
      • Measures that will be implemented to ensure the long term sustainability of the project (including beyond the FACTAP project lifecycle).
      • Identify any long-term impact the project might have (e.g., ecologic, socio-economic impacts) as well as monitoring or follow-up actions that might be taken.
      • Why the project is important and how the results will impact your operations.
  4. Goals and objectives: Describe the goals and objectives of the project and explain how they relate to the FACTAP objective – improved environmental performance.
  5. For Example:

      • Does the project respond to a documented/recognized fisheries/aquaculture environmental challenge or opportunity?
      • Does the project benefit/impact the sustainability of the fisheries/aquaculture sector?
      • Does the project introduce critical technology or other adaptations to assist the fishery/aquaculture sector response to climate change? Describe how.
  6. Project team: If applicable, provide information about the project team members. Provide an overview of current and proposed capacity to meet project deliverables by providing the experience/background/expertise of the applicant, project leader, and cooperator(s).

    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.
    Name and role

    Qualifications / experience

    Federal public servant?

     

    +

    -

  7. Project collaborators: If applicable, identify the key collaborators, alliances, or other linkages (e.g., province/territory/ municipality, university, experts, technicians, engineers, other government entity/agency, Indigenous community, contractors, etc.) that are relevant to the project. Describe their roles and responsibilities and include a rationale as to why they are important to the project. Applicants must disclose whether any subcontract(s) will be awarded to a key collaborator under the project.
  8. Equipment and/or facilities: If applicable, provide a description of the main equipment and/or facilities required during the project.
  9. Regulatory and/or other approvals and/or agreements: If applicable, discuss any anticipated regulatory or other approvals required, as well as any required agreements (e.g., Memorandum of Understanding, etc.) for all phases of the proposed project. Identify the approvals / agreements received to date or outline the strategy that has been developed to obtain all necessary approvals/agreements. List anticipated timelines to obtain the regulatory approvals and/or agreements.

    Note: Funding cannot be released until all necessary regulatory approvals are in place.
  10. Project activity work plan: Complete the section below for each of the FACTAP funded (wholly or partially) project activities to be carried out, in chronological order if possible.
    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.
    1) Activity name:

    2) FACTAP funding amount for this activity:

    3) Fiscal year: (Check one)
    Indicate in which fiscal year the activity will take place.
    If over multiple years, provide a separate entry for each year.

    2019-20

    2020-21

    4) Estimated start date (yyyy/mm/dd):

    5) Estimated completion date (yyyy/mm/dd):

    6) General description:

    7) Tasks:
    Step by step description of the work to complete the activity.

    8) Deliverables:
    The ultimate outcome of the activity and its related milestone.

  11. Major project milestones: Using the table below, in chronological order, identify and describe the project's major milestones, indicators of success, and the targeted completion dates.
  12. Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.

    Major milestone description Indicator of milestone success Completion date  

    +

    -

  13. Metrics: Using the table below, list specific metrics on environmental benefits (e.g. energy savings, improvements in waste water quality) to be achieved by your project.
    • Specific metrics for FACTAP funded elements of your project only.
    • Metrics for provincial funding may be included.
    • Provide details on how these savings will be measured (e.g. kWh, litres of water, etc.).
    • The metrics will be part of the contribution agreement reporting requirements.
    Performance objectives
    Environmental benefits
    (e.g. energy savings, improvements in waste water quality, etc.)
    Saving
    (how will they be measured : e.g. kWh,
    reduction of concentration of substance X, etc.)
    Timelines
    (e.g. monthly, annually, etc.)
       

    +

    -

    Note: Additional sections can be added by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.

  1. Project risk assessment: Describe in detail the risks involved (technical, operational, financial, etc.), and mitigation strategies for addressing the risks identified. The extent to which higher risks are acceptable is dependent upon how well they are identified, defined, assessed, planned for, and managed once encountered.
    Risk Level Mitigation  

    +

    -

    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.

  1. Budget: To enable the FACTAP to assess the reasonableness of the proposed project costs, the applicant must provide a detailed breakdown of all proposed project costs estimates (cash and in-kind) to be covered by FACTAP funding.

    Please note that while FACTAP will accept in-kind support from government agencies, in-kind support will not be accepted from applicants or non-government sources.

    When providing the project expenses, please consider the following:

      • Only incremental (i.e. new or additional) costs deemed essential for the implementation of a project are eligible.
      • When entering travel and related costs, and conference and meeting costs, refer to the Directive on Travel, Hospitality, Conference and Event Expenditures for eligibility considerations.
      • Include supplier quotes to support specific cost items to the appendix, as applicable.
      • For each expense, indicate which fiscal year the expense will be incurred.
      • For multi-year projects, provide separate entries for each expense category in a given fiscal year.
        • For example, if you have material and supplies costs that occur in more than one year, provide an amount for each fiscal year that the expense is incurred and not just a total for the entire project.
      • Applicants who receive FACTAP funding greater than $100,000 will be required to provide a third party audited statement of revenues and expenditures as part of project reporting for each fiscal year. The cost of this audit can be included under the eligible project expenses as professional services.
      • Please enter expenses in chronological order. For example, enter all expenses for 2019-20, then 2020-21, etc.

    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.

    Project expenses
    (List all associated project costs to be covered by FACTAP)
    Fiscal year cost Cost ($) net of
    HST/GST
     

    +

    -

    Project costs
    2019-20 2020-21  
     
    Total project cost
  1. Financing: Applicants should seek to leverage financing for their projects from other (non-FACTAP) sources, and such leveraging is a key consideration in the evaluation of proposals. Possible sources of investment include other government programs, the private sector, universities, associations, and research foundations, etc.

    To enable the FACTAP to assess the feasibility of the project financing, the applicant must provide a detailed breakdown.

    Complete the table below and identify all sources of funding (cash or in-kind) confirmed or expected including the FACTAP contribution being requested. For multi-year projects, provide funding requirements for each fiscal year.

      • The FACTAP offers cash funding to cover up to 75% of eligible project costs.
      • A minimum of 10% of the total project funding (cash or in-kind) must be come from a provincial and/or territorial government to be approved under the FACTAP.
      • In-kind support will only be accepted from government (federal, provincial or municipal) sources.
      • Generally, project volunteers are non-professionals (e.g., students) and not considered as financial contributions.
      • Provide cash value ($) for in-kind support from other government funding partners. To be eligible, in-kind contributions:
        • must be essential to the project's success
        • are resources that would, if not provided, have to be purchased or contracted by the applicant
        • reflect fair value and be substantiated by the applicant in their application, and be confirmed by the Regional Proposal Review Committee during the project assessment process and throughout the project lifecycle
      • If funding contribution is confirmed, the applicant must provide proof (e.g., letter of confirmation, legal agreement) for each source as appendices to this project proposal.

    Note: Additional sections can be managed by using the buttons on the right of each row. Click (+) to add and (-) to remove. The arrows can move an entry up or down.

    Funding source Confirmed Cash or in-kind Funding ($) Total

     

    2019-20

    2020-21

    Requested from FACTAP

    % of total project funding

    Other federal (Example: ACOA, NSERC)

    +


    -

    Sub-total cash

     

    Sub-total in-kind

    % of total project funding

    Provincial and/or territorial government (Specify name of department)

    +


    -

    Sub-total cash

     

    Sub-total in-kind

    % of total project funding

     

    Municipal government (Specify name of department)

    +


    -

    Sub-total cash

     

    Sub-total in-kind

    % of total project funding

    Contribution from the applicant
    Applicants should fully describe each source of their own contribution to the project (e.g. cash or other internal revenue source).

    +


    -

    Sub-total cash

     

    Sub-total in-kind

    % of total project funding

    Other sources (Specify)

    +


    -

    Sub-total cash

     

    Sub-total in-kind

    % of total project funding

     

    Grand total – cash

    Grand total – in-kind

    Grand total

  1. Appendices: Check all documents that are included with this project proposal. Refer to the table for direction on which documents are mandatory.
      • As the list below might not be comprehensive, include any other relevant documents/information to facilitate the FACTAP’s assessment of the proposal.
    Document All applicants Companies / partnerships Included?

    Application form
    (If previously submitted as an expression of interest, enter the FACTAP project # provided by the program under Section 1 below.)

     

    Project proposal template (i.e., this document)

     

    Provincial and/or territorial government funding confirmation (e.g., confirmation letter)

     

    Incorporation documents

     

    Unaudited financial statement for the two (2) most recent fiscal years

     

    Supplier quotes (e.g., technology, equipment, contractor, training, etc.)

     

    Copies or relevant permits and licences (e.g., fishing licence)

     

    HST rebate information (i.e., rebate rate) If applicable

     

    Other relevant documents (List documents in space provided below)

     

  1. Consent and certification: It is the responsibility of the applicant to complete all required sections as accurately and as completely as possible. Failure to do so may preclude FACTAP from considering the application.
    1. The information entered here and on all attached documents, as well as any other information collected by or on behalf of the Fisheries and Oceans Canada (DFO) to process applications for grants and contributions, is collected pursuant to the Financial Administration Act and the Fisheries Act.
    2. Confidential third party information and personal information is collected under the authority of the Financial Administration Act and subsection 4.4(1) of the Fisheries Act for the purpose of administering the Fisheries and Aquaculture Clean Technology Adoption Program (FACTAP) and determining funding approval. The information collected through this application may be used for policy analysis, research and/or evaluation, promotion and communication purposes. It may also be disclosed to other DFO programs, Regional Review Committees, provincial and territorial governments and other federal institutions of administering and auditing the program. Failure to provide all requested information may result in the application not being considered. If you are the owner(s) of a business operating as a sole proprietor or partnership, you have the right to the correction of, access to, and protection of, your personal information under the Privacy Act and to file a complaint with the Privacy Commissioner of Canada over DFO's handling of your information. Personal information collected for the purpose of processing your application is described in the forthcoming Grants and Contributions PIB (DFO PPU#) and can be accessed and assessed for accuracy. For more information visit Info Source
      For organizations other than sole proprietorships and general partnerships, personal information regarding representatives of organizations is not used for administrative purposes affecting the individuals at any time during the processing of grant and contribution applications or program administration; it is used to support an organization's application. More information about the Grant and Contribution Programs Class of Personal Information is available at Classes of Personal Information.
    3. Projects for which an application for government funding is made are subject to an environmental screening and must comply with the environmental guidelines set out in the Canadian Environmental Assessment Act, 2012. A representative from Public Services and Procurement Canada (PSPC) may contact you to discuss the project.
    4. The names of successful applicants, the amount of funding approved and a description of the project are included in public records and disclosed on DFO’s website in accordance with the government’s proactive disclosure practices.
    5. DFO may contact any person listed in this application to inquire about the applicant.
    6. I certify that the information provided is, to the best of my knowledge and ability, complete, true and correct, and that this will apply to all information provided in the future in connection with the assessment of the project. Furthermore, I will promptly notify DFO if any of the information changes.
    7. I certify that financial assistance from DFO is a significant factor in the decision to proceed with this project.
    8. I authorize DFO to make any inquiries required, including obtaining corporate and business information about the applicant, to assess this application.
    9. I authorize DFO to make these inquiries of persons, firms, corporations, federal and provincial government departments, agencies, authorities, institutions and non-profit economic development organizations, and consent to the collection of information.
    10. I consent to the use of the information for determining funding approval, policy analysis, research and/or evaluation, promotion and communication of DFO programs and the Fisheries and Aquaculture Clean Technology Adoption Program.

    I agree to this information being shared with the government of the province or territory in which the proposed activity will take place as well as other potential government funding partners (mandatory).

    I have read and understood the above consent and certification. I voluntarily consent to the collection, use, and disclosure of information as described, make the certification as stated and authorize the actions indicated.
    (Please keep a signed copy of this form for your records.)


    Signature of authorized offical:

    Signed at (location):

    Print name and title of authorized offical:

    Date: