Fisheries and Oceans Canada
www.dfo-mpo.gc.ca
Common menu bar links
Audit and Evaluation of the Contribution to the Yukon Salmon Sub-Committee – Management Action Plan Follow-Up
January 17, 2006
| Recommendations | Management Action Plan |
Actions Completed | Actions Out-standing | Estimated Completion Date |
|---|---|---|---|---|
| 1. The Director General, Pacific Region, take steps to:
1. amend the Contribution Agreement entered into with the YSC to take into consideration the amounts already paid in 2004-05 in respect of the Committee outside of the agreement; |
2004/05 agreement and payments have been finalized. Formal amendment not required after the fact. | A letter has been drafted and will be sent to the Committee informing them that the full amount was paid in 2004, both directly and through the contribution agreement. | ||
2. ensure that payments are made directly to the Yukon Salmon Sub-Committee and not to third parties on its behalf; |
All payments will be made directly to the Yukon Salmon Committee. | Completed | ||
3. ensure that Travel Authority and Advance forms are approved by the position to which the employee reports; and |
A new process is in place and this instrument will not be used for payment to the YSC. | Completed | ||
4. put in place a process to ensure that the Corporate Services Branch is consulted on any new or amended regulations to ensure that all financial implications are considered. |
Process is in place that any new or amended regulation that involve financial issues will be forwarded to Regional Director of Corporate for their review prior to forwarding to Ottawa. | Ongoing | ||
| 2. The Pacific Regional Director, Corporate Services, ensure that due diligence is exercised in the administration of contribution programs and that appropriate documentation, such as a signed contribution agreement, is obtained prior to payments being made. | Agreement will be prepared as per the Transfer Payment Policy; [Severed pursuant to s 69 g re a of the ATIP]
Process in place that involves input and consultation between Corporate Services and the Yukon Area. |
Consultation has taken place and the agreement is in place. | Complete | |
| 3. The Pacific Regional Director, Corporate Services, and the Area Director, Yukon/Transboundary Office, take steps to: a. establish an appropriate framework for the administration of the Salmon Conservation Catch Card Program, including determining where the funds should be deposited after being received, i.e. the Consolidated Revenue Fund or to a YSC bank account, as well as ensuring there is an appropriate segregation of duties. |
Pacific Region staff will review options in consultation with NHQ counterparts to facilitate the intent of the Salmon Catch Card program.
The results of work being done on Recommendations 6 & 7 are crucial and essential to the completion of this item. |
Work on this item will commence with the report submitted by the independent consultant contracted as a result of Recommendations 6 & 7. This assessment will help identify the cost effectiveness of the Catch Card program, information crucial in resolving the outstaying MAP issue on Catch Card revenues. | June 30, 2006 | |
| 4. Because of control weaknesses identified in the Yukon / Transboundary Area Office, an audit of all activities currently undertaken in that office be initiated by DFO’s Audit and Evaluation Directorate. | The region supports a follow up audit in the Yukon Area. Terms of Reference should be developed by the Audit and Evaluation Directorate that outlines the specific audit objectives and ensures there is not duplication with the audit work recently completed (e.g. the Contribution audit, the recently completed travel and hospitality audit etc.). | An audit of the Yukon Transboundary Area Office was included in the Audit and Evaluation Directorate’s 2005-06 work plan. The draft advisory audit report was approved by the Departmental Audit and Evaluation Committee in January 2006. | Complete | |
| 5. The Area Director, Yukon/Transboundary Area, in consultation with Pacific Regional Office and National Headquarters, develop a Results Based Management and Accountability Framework identifying a performance measurement strategy that would allow for an evaluation of the impact/success of the program. | The RMAF/RBAF and T & C’s have been completed and have been submitted to TB for comments. [Severed pursuant to s 69 g re a of the ATIP] and has been submitted to HQ. | The RMAF/RBAF have been approved and provided to the Treasury Board Secretariat. | Complete | |
| 6. The Area Director, Yukon/Transboundary Area Office conduct an assessment on the level of effort expended by DFO staff in providing technical and administrative support to the Committee. | Area will look at the level of effort dedicated to the agreement for the past fiscal year. Will define level of effort as part of business planning for 2005-2006. | A contract is currently being drafted for an independent contractor to assess the level of support and to develop an effective monitoring tool. The staffing of the Regional Negotiator and Area Director positions have caused delays in the hiring of a consultant. |
March 31, 2006 | |
| 7. "Administrative and technical support to the Committee" be defined and the maximum amount of time that DFO staff should be spending on YSC activities be clearly identified. | Technical and administrative support will be reviewed in a historical context to determine level of effort for YSC in an average season. | This item will be included in the contract for the independent consultant referred to in item #6. | March 31, 2006 |
