FISHERIES AND OCEANS CANADA

Management Action Plan:

Evaluation Recommendations

Evaluation of The Clean Air Agenda Adaptation Theme:
Aquatic Climate Change Adaptation Services Program

ECOSYSTEMS AND OCEANS SCIENCE SECTOR
PROJECT NUMBER 6B168


 

Submitted for Approval to PMEC: March 2, 2017

MAP Completion Date: March 2018

 

Revised Completion Date:

 

1st Status Update:

2nd Status Update:

3rd Status Update:

4th Status Update:

 

Recommendation 1

Rationale: There is an opportunity to increase engagement with new and existing stakeholders. Not all stakeholder groups are considered to be adequately represented and not all opportunities to benefit from the involvement of specific stakeholder groups are currently being leveraged. As well, some respondents expressed difficulty finding products and/or feel that adaptation activities are not well advertised among target audiences.

 

Recommendation 1: Expand engagement and increase awareness among new and existing stakeholder groups of information, products, or activities stemming from adaptation programming.

Strategy

The Aquatic Climate Change Adaptation Services Program (ACCASP) will undertake engagement activities to increase awareness and make the information about the program and the results of the science activities, more readily available to stakeholders and in an accessible format.

Management Actions

Due Date (by end of month)

Status Update:  Completed / On Target  / Revised Date and Reason for Change

Output

Redesign of the layout and content of the current ACCASP website which portrays layers of information at national, regional, and sub-regional geographic scales.

January 2018

 

 

 

Recommendation 2

Rationale: There is a lack of awareness at the working level of activities taking place or progress made in other program elements toward the achievement of outcomes. While some coordination and collaboration among program elements has been occurring, there is an opportunity to increase information sharing and collaboration, including sharing of best practices, tools, and lessons learned, among federal and non-federal partner organizations involved in climate change adaptation programming. 

 

Recommendation 2: Review mechanisms for collaboration and information sharing among program elements, as well as other federal and non-federal program partners, in order to leverage best practices and resources, and avoid duplication.   

Strategy

In order to improve information sharing and among federal programs, NRCan created the Interdepartmental Directors Adaptation Coordination Committee (IDACC) in February 2016 on which DFO participates. The IDACC provides an on-going mechanism for exchange of information among federal departments on program directions, discussion of cross-cutting issues and policy development. In addition, NRCan created the Adaptation Platform to bring together the knowledge, capacity and financial resources required to effectively and efficiently address adaptation priorities, and to ensure the results of that work are broadly accessible to end users. It provides a venue for all members (e.g. FPT partners and external participants) to collaborate on projects and exchange information on activities and best practices.

 

Management Actions

Due Date (by end of month)

Status Update:  Completed / On Target  / Revised Date and Reason for Change

Output

Participate on the IDACC

February 2016

 

 

Membership on the Adaptation Platform

 

Participate in Adaptation Platform Plenary (Fall 2016)

 

 

 

Recommendation 3

Rationale: No evidence was found that the Theme-level Performance Measurement Framework (PMF) is being used regularly for decision-making. While some relevant performance data is being collected and reported, a lack of data on the effects of activities at a community or population level was identified. Opportunities for improvement related to increased data collection and analysis, including, for example, the collection of pre and post data at the targeted community/sector and general public levels, and analysis of output utilization and its impact.

 

Recommendation 3: Improve the existing theme-level performance measurement regime to better track and report on progress toward intended results. This regime should take into account existing performance data capture and reporting strategies, identify meaningful targets and clear data sources, and be aligned to higher-level performance reporting.

Strategy

A logic model and performance measurement framework for the Adaptation Theme was in place, and performance data was being collected and reported by the various program elements through means such as corporate reporting. Currently DFO is implementing the Treasury Board Policy on Results launched July 1, 2016. The objective of the new policy is to improve the achievement of results across government and enhance the understanding of the results that the government seeks to achieve, what it actually achieves, and the resources used to achieve them. Stronger outcomes, indicators, data systems, targets, data collection and performance reporting are being reviewed, revised and improved within the department. The new policy will strengthen the culture of measurement, evaluation and innovation in program and policy design and delivery.

Management Actions

Due Date (by end of month)

Status Update:  Completed / On Target  / Revised Date and Reason for Change

Output

The DFO Aquatic Climate Change Adaptation Services Program will identify stronger performance information in order to monitor and measure results as they relate to effects of its programming activities and contribute to the Horizontal Management Framework for Clean Growth and Climate Change (led by ECCC) which contains information on outcome targets and data sources.  

Input to Horizontal Framework Provided in January 2017

 

 

 

Recommendation 4

Rationale: Approved funding for the Adaptation Theme included both new funding from Treasury Board and funding from the existing reference levels of some of the involved organizations. Not all organizations within the Adaptation Theme were able to provide expenditure details for existing funding. This in turn precluded a detailed analysis of the financial information across the Adaptation Theme program elements.

 

Recommendation 4: In collaboration with the Chief Financial Officer, define and implement formal mechanisms to consistently track and report financial information for both new and existing funding allocated for the initiative. These mechanisms should be in place early in the programming in order to demonstrate accountability and support financial analyses of efficiency and economy.

Strategy

The program will collaborate with the Chief Financial Officer (DFO) to ensure financial information (on all new and existing funding) is tracked. 

Management Actions

Due Date (by end of month)

Status Update:  Completed / On Target  / Revised Date and Reason for Change

Output

The program will develop ACCASP program-specific project codes to ensure accurate and accessible expenditure information

 

Implemented in Fiscal Year 2016/17